Tentative Agenda

Please note that topics are subject to change.

DAY 1:

8:00 am – 9:00 am
REGISTRATION &
CONTINENTAL BREAKFAST (provided)

9:00 am – 9:15 am
WELCOME & INTRODUCTIONS
Overview of training, introduction of speakers, CPE & GPCI CEU Credit procedure

9:15 am – 10:30 am
Overview of the Uniform Guidance – A Hands on Review

10:30 am – 10:45 am
BREAK

10:45 am – 12:15 pm
Indirect Costs
The uniform guidance consolidated eight prior grant circulars into one uniform regulation; however, there are still significant differences for indirect costs and cost allocation plans among varied nonfederal entities, some of which are included in the provisions of the uniform guidance and some in its 12 appendices. Managing indirect costs was never simple, and now the uniform guidance has changed the rules for indirect costs. Grantees that never had an indirect cost rate can request a "de minimis" 10 percent flat rate, even if a longtime recipient. Grantees with current indirect cost rates can be more assured of having their negotiated rate more widely accepted by federal agencies and pass-through entities. But, there are different types of rates and complicated calculations. Getting to the best rate for your organization means navigating complex requirements and calculation methods.

12:15 pm – 1:00 pm
LUNCH (provided)

1:00 pm – 1:15 pm
A LOOK AT THOMPSON’S GRANTS COMPLIANCE EXPERT
Learn how to access your conference slides and Grants Toolkit. Plus, get an overview of subscribers’ favorite features!

1:15 pm – 2:45 pm
Time and Effort
Like all aspects of the Uniform Grant Guidance, the time and effort rules attempt to ease the administrative burden and place greater emphasis on accountability and performance. For time records, however, it’s a combination likely to mean that the only thing getting easier is getting audited. That’s because the rules take a drastic turn away from rigid requirements for six-month certifications and monthly personnel activity reports. This leaves considerable ambiguity about exactly how grantees and subgrantees should document their personnel costs. What’s the best way to handle accuracy and documentation so that your time records don’t result in disallowed costs and possible recovery of funds? This session helps you update time and effort documentation to comply with what’s expected under OMB reforms. You’ll get expert guidance on how to respond to the new flexibility—and ambiguity—with high-performance procedures that help keep personnel costs from being questioned and disallowed. You’ll learn how the rules affect different types of grantees and subgrantees, including concerns to address today as well as how federal agencies may interpret the final language in terms of what reporting formats they’ll require.

2:45 pm – 3:00 pm
BREAK

3:00 pm - 4:30 pm
Cost Issues
This session will provide an overview of cost accounting for Federal assistance awards and explains basic financial management principles, guidelines for allowability, the necessary and reasonable test, adequate documentation, and the credit principle. This session will also touch on the classification of costs as either direct or indirect and examine some common pitfalls faced by organizations.

4:30 pm – 5:00 pm
Q & A DAY 1 WRAP UP
Join us as we review and absorb the information presented today. Ask questions, share thoughts and unwind. It’s been a great day and we have another one planned for you tomorrow.

DAY 2:

8:30 am – 9:00 am
REGISTRATION & CONTINENTAL BREAKFAST (provided)

9:00 am – 10:30 am
How to Partner with your Pre-award Team for Success
This workshop looks at the cyclical nature of the grant process and the dependency of each cycle upon the other. It will provide attendees with pointers on how to build upon the research and work performed in each cycle to enhance performance in the next cycle. This workshop is interactive, incorporating the experience of the attendees with practices provided by the presenter.
The Federal Executive Order 12372 will be reviewed, including the State Clearinghouse intergovernmental grant review process that Maryland uses and requires grant applicants to follow. Also, the following resources will be discussed; highlighting ways they can be used to develop win-win grant strategies: The Maryland Intergovernmental Monitor; The Federal Register; The Catalog of Federal Domestic Assistance; Grants.gov; Contact with the Sponsoring agency; etc.

10:30 am – 10:45 am
BREAK

10:45 am - 12:15 pm
Internal Controls
The Uniform Grants Guidance (UGG), which went into effect on December 24, 2014 made clear that internal controls are critical to minimize the risk of fraud, waste and abuse in federal programs. Inadequate or nonexistent internal controls are regularly cited in audit and monitoring reports as reasons why grantees and sub-grantees are out of compliance with grant administration requirements. But what exactly are internal controls and how they can improve your current processes? Simply put: internal controls are the safeguards that agencies must have in place to protect the integrity of federal programs. This session will explain what internal controls are, discuss the new requirements under the UGG, identify ways to detect weaknesses in internal controls and provide attendees with practical examples of internal controls.

12:15 pm – 1:00 pm
LUNCH (provided)

1:00 pm – 2:30 pm
Policies and Procedures
OMB’s uniform guidance, 2 C.F.R. 200, requires nonfederal entities to have written policies and procedures. Written policies and procedures provide program managers with guidance about implementing their grants within their own organizations, and also would support a viable defense in case of an audit investigation, providing “reasonable assurance” that the recipient organization is making a good faith attempt to comply with requirements. But ensuring that your policies measure up isn’t just about compliance, it’s also about performance. The uniform guidance promotes flexibility. It defines what must be done, but not how. The burden, therefore, is now on nonfederal entities to define how they will demonstrate compliance, performance and effective stewardship of federal funds. Written policies and procedures are the gateway to that end, and are one of the best ways to improve your organization’s internal controls, minimizing the likelihood of fraud, waste and abuse as well as audit findings. Templates for creating or updating written policies and procedures are provided for all attendees.

2:30 pm – 2:45 pm
BREAK

2:45 pm - 4:15 pm
Post-award noncompliance & Audit Resolutions
In this session, we will discuss compliance programs and the discovery of noncompliance matters after the fact. This session will address your legal obligations regarding disclosure and correction when a matter of noncompliance is discovered by your own staff, when asserted by a whistleblower, or when identified by an outside auditor or agency inspection. We will address the audit resolution process, from first assertion of a “finding” to formal and informal dispute processes, and new reporting requirements such as FAPIIS.

4:15 pm – 4:45 pm
Q & A DAY 2 WRAP UP
This is your opportunity to ask any final questions or share thoughts that have come to mind over the course of the last two days. Thanks for a great Forum and travel safely home!

DEEP DIVE - TOPIC TO BE ANNOUNCED

Stay tuned for more information about our post-conference "deep dive" half-day session. Past topics have included Procurement Fundamentals and Subrecipient Monitoring. This workshop can be attended as a stand-alone session or as an extension of your Federal Grants Forum participation.

 

Questions or Need Info on Group Pricing?
Contact Thompson Grants

1-800-677-3789 | service@thompson.com | grants.thompson.com

You may be able to charge the cost of your Thompson Training to your federal grant(s). For state agencies and other nonfederal entities, under the cost principles of the uniform guidance, there are allowable items of cost for subscriptions (§200.454.(b)) and professional development (§200.472). Please check with your program director, finance officer or granting agency to ensure there is no restriction in the approved grant budget or the award documents.

FORUM DETAILS
When:
Conference: October 17 & 18
Post-Conference Workshop: October 19
Where:
Sheraton Atlanta Hotel
165 Courtland St NE, Atlanta, GA 30303
Discounted room rates available through September 25th
CPE Credits:
Up to 15 NASBA CPEs & 15 GPCI CEUs
Who Should Attend:
Executive Directors CFOs Finance VPs Accountants Controllers Auditors Procurement Managers Grants Directors
Contracts Representatives Grants Specialists Grants Managers Grants Coordinators Grant Writers Strategic Planners Program Managers Title I Coordinators
What's Included:
  • Two days of expert-led grants training
  • Networking opportunities during provided breakfasts, lunches, and optional dutch-treat dinner
  • Optional half-day post-conference "deep dive" workshop the day after the Forum
  • BONUS! A print copy of the Uniform Guidance - a $49 value!
  • BONUS! Thompson's Grants Quick Start Toolkit to help you through the entire grants lifecycle - a $249 value!
  • BONUS! Six months of digital access to Thompson's Grants Management Handbook - a $215 value! (New subscribers only.)
Registration:
Early Bird Rate through September 17th:
$795 Forum
$1095 Forum + Post-Conference Workshop

Standard Rate after September 17th:
$895 Forum
$1195 Forum + Post-Conference Workshop

Post-Conference Workshop Only:
$395
Hosted by
Thank You To Our Sponsors
Columbia Books & Information Services is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be addressed to the National Registry of CPE Sponsors, 150 Fourth Avenue North, Suite 700, Nashville, TN, 37219-2417. Web site: www.nasba.org

If you are not able to attend for any reason, please notify us as soon as possible. Conference cancellations received 10 business days prior to the event are fully refundable. All other cancellations are non-refundable.